New Volunteer Safe Environment Process
Online New Volunteer Training has been created to help
volunteers complete the Safe Environment process a little quicker and easier.
This process requires more communication with the Ministry Lead since the Safe
Environment Coordinator may not physically meet with the volunteer using this
method. The following steps must be completed by the volunteer:
1) Screening
Intake Form
CLICK HERE FOR
DIOCESAN SCREENING INTAKE FORM
The URL below will populate an online
screening form. You must identify “St. Francis of Assisi Parish – Frisco” in
the location info section for the correct Safe Environment Coordinator to be
notified. After submitting your screening form online, the final page must be
printed, signed and returned to the Safe Environment Coordinator as part of this
process.
2) Interview
CLICK HERE FOR
INTERVIEW FORM
Safe Environment
Coordinator or the Ministry Lead must conduct an interview with each
volunteer. The interview should be face-to-face. You can schedule time with
the Ministry Lead or the Safe Environment Coordinator to complete this. The
Safe Environment Coordinator conducts interviews after each New Volunteer
training session or by appointment during Office Business hours. Contact your
Ministry Lead or the Safety Officer for a mutually convenient time.
3) Reference
Checks
CLICK HERE FOR REFERENCE CHECK FORM
The information to
conduct the references is obtained from the screening form. A reference must
be an acquaintance for at least 3 years. There is a 9-question reference form
used to conduct references for each volunteer. The questionnaire is mailed
to the reference after 2 failed attempts to contact that person by phone. To
make this process smoother, please notify your references they will be contacted
by a representative of St. Francis.
4) Background Check (through Accutrak)
The Safe
Environment Coordinator sends information to Accutrak checking for disqualified
offenses. Disqualified offenses are discussed during the New Volunteer
Training Session. The Diocese contracted Accutrak to conduct all the
background checks for all schools and parishes throughout the Diocese. The
result of this investigation is returned to the Safe Environment Coordinator.
The volunteer is notified only if there is a discrepancy. This content is held
in the strictest confidence. Background checks are resubmitted every 2 years
for every active volunteer on file.
5) Signed Acknowledgement
Form
CLICK HERE FOR
Diocese of Dallas Safe Environment Program for Schools and Parishes
CLICK HERE FOR
Diocese of Dallas Policy on Sexual Misconduct
“Diocese of Dallas Safe Environment Program for Schools and Parishes” and
"Diocese of Dallas Policy on Sexual Misconduct" must be available to each
volunteer and the Acknowledgement Form must be signed and on file. The
acknowledgement form states that the content of these documents is read and
understood.
CLICK HERE FOR
Acknowledgement Form
6) Safe Environment Training
“Family of Faith” New Volunteer Training
In August 2004, the Diocese created a “Family of Faith” New Volunteer Training
Course. All volunteers must complete this class in order to be cleared through
Safe Environment. The purpose is to make sure each volunteer has a base
knowledge and understanding of Safe Environment issues. This one hour class
consists of a 25 minutes video narrated by Bishop Grahmann (Bishop Farrell
coming soon) and additional information presented afterwards. You must watch
this in its entirety. A Training Participation Form must be completed
and the New Volunteer Video Training Review must be completed. It’s a
good idea to print off the review and answer the questions while you watch the
online training. Both documents must be completed and submitted to satisfy the
training portion of the Safe Environment program.
CLICK HERE FOR
Training Participation Form
CLICK HERE FOR
New Volunteer Video Training Review
CLICK HERE TO WATCH Safe Environment Video
It is
the responsibility of the Volunteer to return the completed Screening Form,
Interview Form, Training Participation Form, New Volunteer Video Training Review
and Acknowledgment Form to the Safe Environment Coordinator. Send the
appropriate documentation to the office: Attention: Ginny Milich – Safe
Environment Coordinator:
- in person
- by fax: 972-712-1087
- by mail: St.
Francis of Assisi Catholic Community, 8000 El Dorado Pkwy, Frisco TX 75034
A
volunteer is not considered “cleared” at St. Francis until the Safe Environment
Coordinator has completed a review of the documentation, conducted the
references and the Criminal Background Check. The Safe Environment Coordinator
will send an email to the Ministry lead and volunteer when this process is
complete. A volunteer should not start volunteering until the verification
email is received.
Contact Ginny at 972-712-2645 ext 228 or
gmilich@stfoafrisco.org with any questions.
Ginny
Milich
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